The Travel Superintendent is responsible for the direct supervision of field work performed by A.R. Mays Construction and its subcontractors on assigned projects. The Travel Project Superintendent is a member of the project team and work with other team leaders to build the project successfully. The Travel Project Superintendent assures completion of the work on time per the contract and project schedule. He is responsible for the project schedule and day-to-day operations. The Travel Project Superintendent directs performance of the work in accordance with the plans and specifications at the lowest possible cost and at the highest practical standard of quality. The Project Superintendent oversees that the field operations are managed in a manner which will enhance the client’s and this company’s reputation.
1) Reports to the General Superintendent
2) Assisted by the Project Manager
3) Instructs the Assistant Superintendent (when required)
1) CONSTRUCTING TO PLANS AND SPECIFICATIONS
Constructs the project in conformance with the plans, specifications and the best standards of the trade. This applies to all work completed on the project including purchase order work, general trades work, subcontracted work, and self performed work. References the plan documents for mediating conflicts and insures all Subcontractors are using the most current up to date plans. The Superintendent is responsible to write the initial RFI, provide a resolution for the RFI and submit to the APM or PM for review and distribution to the architect and all trades related to the RFI.
2) CONTRACT COMPREHENSION AND APPLICATION
Reads, understands and retains the terms of all subcontracts and purchase order agreements. The Superintendent shall assist the APM / PM in subcontract LOI reviews to ensure the scope of work is covered under the agreement prior to final approval by both Subcontractor and AR Mays. References these documents for mediating conflicts.
1) SUBCONTRACTOR COORDINATION
Coordinates the work or the Subcontractor’s field forces and any other job related contractors as expeditiously as possible, based on existing job conditions and deadline requirements. Notifies all Subcontractors a minimum of 5 calendar days in advance of their expected start date. Holds weekly Subcontractor Meetings for scheduling and safety. Reports to the Project Manager / Assistant Project Manager for assistance if cooperation or performance is not achieved.
2) PRE-CONSTRUCTION MEETING
Administrates an onsite construction meeting with each subcontracting firm’s field foreman on an individual basis prior to that subcontracting firm commencing work to determine each field fore man’s leadership abilities, technical qualifications, knowledge of the particular project, and to point out any inconsistencies, areas of concern, or conflict in the plans and specifications.
3) MASTER PROJECT SCHEDULE
Develops and provides the Project Manager / APM with the master project schedule using “MS Project 2016” scheduling software. Schedules work to be completed within the time frame dictated by the master project schedule. Updates weekly (minimum 24 hours prior to the weekly OAC meeting) with updates from the project team. Maintains and shares with the Field OPS Department for Review and Accuracy then saves the updated version on the company M:Drive and posts the most current version on the job trailer wall along with a current progress “Ring and a String” marker.
4) THREE WEEK SCHEDULES
Drafts three-week schedules, using “MS Project 2016” scheduling software on a weekly basis. This schedule should identify specific subcontractor milestone goals for the upcoming three week period. Distributes updated three-week schedules at each weekly Subcontractor meeting and sends a copy to the Project Manager on a weekly basis. Maintains and saves the updated version on the company server.
5) PUNCH LIST COORDINATION
Supports the company’s goal of delivering projects with full compliance of the plans and specifications (i.e. “punch free”). Walks the site daily looking for and correcting potential punch list items and maintains and updates a working punch list using “Procore” software on the company server. Upon turning over the project or a portion thereof to the owner, creates a final punch list and assigns punch list work to the responsible Subcontractors. Coordinates completion of punch list work in a timely manner that supports the contracted turnover date. Superintendents must turnover a signed off punch list to the General Superintendent prior to getting their next assignment.
6) CUSTOMER RELATIONS
Seeks to improve the company’s image with owners, design professionals, subcontractors, and the general public. Develops and maintains a positive working relationship with all Owner and Architect representatives assigned to the job. Reports any disputes or problems encountered to the Project Manager and General Superintendent for resolution.
7) LABOR UNION RELATIONS
Handles routine relations with Union Representatives. Consults the VP of Operations / General Superintendent in the event of any conflicts with said representatives.
8) PROJECT MEETINGS
Attends and participates in the following project meetings for assigned projects: Turnover Meeting, Pre-Punch Meeting, and Close-out Meeting.
1) DAILY REPORTS
On a daily basis, completes a “Daily Log” report using “Procore” software. Completes the report accurately, recording each specific Subcontractor’s manpower counts, conflicts and non-performance issues, idle equipment, etc. along with general information such as weather, visitors to the job, conflicts in the plans, photos and inspections etc.
2) JOBSITE PROGRESS PHOTOS
Utilizes their Cell phone or laptop computers to record pictures showing job progress, workmanship and performance issues, weather delay issues, etc. Pictures should be taken daily or as needed for the above issues. Photos are automatically downloaded in Procore for each day/week and month. Photos must be completed by adding a description that accurately describe what is in the photo.
3) CHANGE ORDERS
If directed by the Architect or Owner to complete additional work in the field, a field work order is completed using “Procore” software. The PM / APM then sends an approved copy to the Superintendent for execution of the change order work.
4) WORK AUTHORIZATION / BACKCHARGE FORM
The Superintendent shall use the Work Authorization process and forms to control any work not covered under the master agreement or LOI. The Superintendent is not to sign any subcontractor paperwork to cover work outside their contract. Work authorization paperwork is to be filled out daily and submitted to the PM / APM with photos attached for daily work performed. This work can or could be used by the PM or APM to back charge a contractor who refuses to perform contracted work. This includes cleanup operations for any given trade who does not perform their duties per their contact.
5) AS-BUILT DRAWINGS
Posts any field modifications altering conditions as described by the contract drawings to the “As Built” set of contract drawings provided in “Procore” as they occur. This will include any RFI created during the course of Construction. Directs the utility, mechanical, and electrical trade subcontractors to post their as-built conditions to the “As Built” set of contract drawings as they occur. Upon completion of the project the PM / APM assembles the “As Built” set of contract drawings from Procore and releases them to the Closeout Manager for inclusion in the Closeout Documents. (Drawings should be stamped, signed, dated and legible).
1) GENERAL CONDITION ITEMS
Coordinates and establishes all temporary jobsite support services including temporary electric, WIFI, and water service with the Responsible contractor or designated provider. Additional services such as jobsite office trailers, fencing, latrines, and waste disposal are to be competitively bid to a minimum of three companies and the lowest qualified bidder hired. These services may also be purchased by the APM. Request a purchase order from the AR Mays intranet for any services purchased. Upon project completion, terminates all temporary services and closes out the project account and notifies the project team. .
2) RENTAL EQUIPMENT
Insures that rental equipment needed for a project is discussed with the APM/PM prior to rental. The Superintendent is responsible for the use of the equipment as discussed with the project team and is to be used and returned immediately upon task completion Equipment may be rented from a local approved vendor with a Purchase Order requested on the company intranet.
3) EXPENDABLE TOOLS
Maintains and protects all Company tools, equipment and stored materials. Reports any defects in equipment or tools when they are returned. Returns all tools to Don’s Warehouse on McDowell Rd. Superintendents will keep an inventory tool form with the Service Manager at Don’s Warehouse and will follow a preventative maintenance program on tools issued by Don’s.
4) TEMPORARY LABOR
Temp Labor must be discussed amongst the project team in order to understand the reason for scheduling the manpower and to control costs. Supervises controls and releases all temporary labor personnel hired. Organizes and assigns specific tasks for temporary laborers to complete on a daily basis. Temporary labor personnel are to be hired on an as-needed basis from the approved vendor with a Purchase Order from the AR Mays intranet.
Controls subcontractor overtime hours as discussed and agreed upon by the project team. Consults with the Project Manager before authorizing overtime work to be performed.
6) MATERIAL DELIVERIES
Coordinates jobsite material deliveries with the Project Manager/APM in accordance with the project schedule for any delay.
1) JOBSITE APPEARANCE
Maintains an organized, clean jobsite free of construction debris and organized in a condition that promotes a safe working environment for all personnel involved on the project. Clean up is required on all jobs on a daily basis by Subcontractors as per the standard subcontract agreement. In the event a Subcontractor fails to fulfill its clean jobsite requirements, schedules laborers for cleanup and documents this action with a “Notice of Intent to Back Charge” and digital pictures. Communicates the impending back charge with the violating Subcontractor. Requests the Subcontractor to sign a field work authorization form for this cleanup and documents any refusal thereof.
2) JOBSITE SIGNAGE
Sets up and secures all jobsite signage. Sets up and maintains A.R. Mays signage trailers and temporary signage as needed to promote professional presentation to the owner and general public
3) JOB SITE OFFICE
Maintains a clean, organized job site office with all required material with copies of keys to office, gates, etc. to Project Manager/APM and General Superintendent.
4) PERSONAL APPEARANCE
Maintains a professional level of appearance by wearing a clean AR Mays provided shirt in black or white and appropriate OSHA compliant shoes and pants during working hours.
Within any working day, the Superintendent is required to be on the jobsite prior to and while any subcontractor is on the jobsite. Secures the jobsite after all Subcontractors have left the jobsite at the end of each working day. Is required to be the first person on and the last one off the jobsite during any day when work is taking place on his/her jobsite. Exceptions are to be scheduled with General Superintendent and Project Manager prior to absence.
Completes jobsite safety and maintains OSHA safety standards and practices. Superintendents are required to receive training in the following format; OSHA 30 every 5 years and an OSHA 10-hour training every year in between the 5 year requirement. The Superintendent is required to keep an updated injury log, posters, books, etc., in the event of unsafe practices and conditions that cannot be resolved by calls, the superintendent is to inform the General Superintendent or the VP of Operations prior to contacting the PM/APM. If no one is available the contracted Safety Consultant can be contacted.
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the position. While this is intended to be an accurate reflection of the current position, management reserves the right to revise the position or to require that other or different tasks be performed when circumstances change (e.g. emergencies, changes in personnel, workload, rush jobs, or technological development.) We are an equal opportunity employer and comply with Executive Order 11246.