Project Superintendent

 

MAJOR FUNCTION

The Project Superintendent is responsible for the direct supervision of field work performed by A.R. Mays Construction and its subcontractors on assigned projects. The Project Superintendent is a member of the project team and provides assistance to other team members as needed. The Project Superintendent assures completion of the work on time per the contract and project schedule. The Project Superintendent directs performance of the work in accordance with the plans and specifications at the lowest possible cost and at the highest practical standard of quality. The Project Superintendent oversees that the field operations are managed in a manner that will enhance the reputation of the client and this company.

ORGANIZATIONAL RELATIONSHIP

1) Reports to the General Superintendent

2) Directed by the Project Manager

3) Instructs the Assistant Project Superintendent (when required)

RESPONSIBILITIES

TECHNICAL REQUIREMENTS

1) CONSTRUCTING TO PLANS AND SPECIFICATIONS

Constructs the project in conformance with the plans, specifications and the best standards of the trade. This applies to all work completed on the project including purchase order work, general trades work, subcontracted work, and self-performed work. References the plan documents for mediating conflicts and ensures all Subcontractors are using the most current up to date plans.

2) CONTRACT COMPREHENSION AND APPLICATION

Reads, understands and retains the terms of all subcontracts and purchase order agreements. References these documents for mediating conflicts.

3) VALUE ENGINEERING

Makes recommendations to the Estimator, Project Manager, and Project Engineer for design changes that will enhance the quality of the project, reduce operating and maintenance costs, improve the scheduled completion, or decrease construction costs before and during the construction process.

PLANNING/ SCHEDULING/COMMUNICATING

1) SUBCONTRACTOR COORDINATION

Coordinates the work or the Subcontractor’s field forces and any other job related contractors as expeditiously as possible, based on existing job conditions and deadline requirements. Notifies all Subcontractors a minimum of 5 calendar days in advance of their expected start date. Holds weekly Subcontractor Meetings for scheduling and safety. Reports to the Project Manager / Project Engineer for assistance if cooperation or performance is not achieved.

2) TRADE FOREMAN CONFERENCES

Administrates an onsite construction meeting with each subcontracting firm’s field foreman on an individual basis prior to that subcontracting firm commencing work to determine each field foreman’s leadership abilities, technical qualifications, knowledge of the particular project, and to point out any inconsistencies, areas of concern, or conflict in the plans and specifications.

3) MASTER PROJECT SCHEDULE

Assists the Project Manager in developing the master project schedule using “MS Project” scheduling software. Schedules work to be completed within the time frame dictated by the master project schedule. Updates as necessary. Maintains and saves the updated version on the company server and posts the most current version on the job trailer wall along with a current progress “string marker.”

4) DRY ERASE SCHEDULE

Maintains and updates 3-5 week look ahead dry-erase/color schedule board including task starts, completions, deliveries, meetings, inspections, etc.

5) TWO-WEEK SCHEDULES

Drafts two-week schedules, using “MS Project” scheduling software on a weekly basis. This schedule should identify specific subcontractor milestone goals for the upcoming two-week period. Distributes updated two-week schedules at each weekly Subcontractor meeting and sends a copy to the Project Manager on a weekly basis. Maintains and saves the updated version on the company server and posts the most current version on the job trailer wall next to the Master Project Schedule.

6) PUNCH LIST COORDINATION

Supports the company’s goal of delivering projects with full compliance of the plans and specifications (i.e. “punch free”). Walks the site daily looking for and correcting potential punch list items and maintains and updates a working punch list using “Procore” software. Upon turning over the project or a portion thereof to the owner, creates a final punch list and assigns punch list work to the responsible Subcontractors. Coordinates completion of punch list work within ten days of being assigned to the Subcontractor.

7) CUSTOMER RELATIONS

Seeks to improve the company’s image with owners, design professionals, subcontractors, and the general public. Develops and maintains a positive working relationship with all Owner and Architect representatives assigned to the job. Reports any disputes or problems encountered to the Project Manager and General Superintendent for resolution.

8) LABOR UNION RELATIONS

Knows all provisions of any existing labor contracts and handles routine relations with Union Representatives. Consults the General Superintendent in the event of any conflicts with said representatives.

9) PROJECT MEETINGS

Attends and participates in the Monthly Superintendent Meeting as well as the following project meetings for assigned projects: Turnover Meeting, Pre-Punch Meeting, and Close-out Meeting.

DOCUMENTATION/REPORTING

1) DAILY REPORTS

On a daily basis, completes a Daily Report using “Procore” software. Completes the report accurately, recording each specific Subcontractor’s manpower counts, conflicts and non-performance issues, idle equipment, etc. along with general information such as weather, visitors to the job, conflicts in the plans, etc.

2) JOBSITE PROGRESS PHOTOS

Utilizes the digital camera to record pictures showing job progress, workmanship and performance issues, weather delay issues, etc. Pictures should be taken at least weekly and as needed for the above issues. Downloads the progress photos to the company server in the specific project folder by date.

3) CHANGE ORDERS

If directed by the Architect or Owner to complete additional work in the field, a field work order is completed using “Sage” software and sends a copy to the Project Manager for pricing and approval. Files the original with the Change Order Log in the PCS file system and attaches the owner approved change order when received. Uses the “additional work authorization signature stamp” when signing any self prepared, owner prepared, or subcontractor prepared field change orders that require signature authorizations.

4) AS-BUILT DRAWINGS

Posts any field modifications altering conditions as described by the contract drawings to the “As-Built” set of contract drawings as they occur. Directs the utility, mechanical, and electrical trade subcontractors to post their as-built conditions to the “As-Built” set of contract drawings as they occur. Upon completion of the project, assembles the “As-Built” set of contract drawings and releases them to the Project Manager for inclusion in the Closeout Documents. (Drawings should be stamped, signed, dated and legible).

5) CLOSEOUT DOCUMENTS

Collects all equipment manuals and documentation as they are received at the jobsite for incorporating into the project’s Operations and Maintenance Manual. Turns in all documentation to the Project Manager/Project Engineer near the end of the project.

RESOURCE MANAGEMENT

1) GENERAL CONDITION ITEMS

Coordinates and establishes all temporary jobsite support services including temporary electric, telephone, and water service with the designated utility provider. Additional services such as jobsite office trailers, fencing, latrines, and waste disposal are to be competitively bid to a minimum of three companies and the lowest qualified bidder hired. These services may also be purchased from the approved vendor list. Request a purchase order from the Project Engineer for any services purchased. Upon project completion, terminates all temporary services and closes out the project account.

2) RENTAL EQUIPMENT

Ensures that rented equipment is used as efficiently and effectively as possible and that it is returned immediately upon task completion Equipment may be rented from the approved vendor list with a Purchase Order from the Project Engineer.

3) EXPENDABLE TOOLS

Maintains and protects all Company tools, equipment and stored materials. Reports any defects in equipment or tools when they are returned. Returns all tools to the General Superintendent and keeps an up to date tool inventory with Staff Accountant. Follows a preventative maintenance program on issued tools.

4) TEMPORARY LABOR

Supervises controls and releases all temporary labor personnel hired. Organizes and assigns specific tasks for temporary laborers to complete on a daily basis. Temporary labor personnel are to be hired on an as-needed basis from the approved vendor list with a Purchase Order from the Project Engineer.

5) OVERTIME

Controls subcontractor overtime hours. Consults with the Project Manager before authorizing overtime work to be performed.

6) MATERIAL DELIVERIES

Coordinates jobsite material deliveries with the Project Manager/Project Engineer in accordance with the project schedule for any delay.

ORGANIZATION/SAFETY/APPEARANCE

1) JOBSITE APPEARANCE

Maintains an organized, clean jobsite free of construction debris and organized in a condition that promotes a safe working environment for all personnel involved on the project. Clean up is required on all jobs on a daily basis by Subcontractors as per the standard subcontract agreement. In the event a Subcontractor fails to fulfill its clean jobsite requirements, schedules laborers for cleanup and documents this action with a “Notice of Intent to Back Charge” and digital pictures. Communicates the impending back charge with the violating Subcontractor. Requests the Subcontractor to sign a field work order for this cleanup and documents any refusal thereof.

2) JOBSITE SIGNAGE

Sets up and secures all jobsite signage. Sets up and maintains A.R. Mays signage trailers and temporary signage as needed to promote professional presentation to the owner and general public

3) JOB SITE OFFICE

Maintains a clean, organized job site office with all required material with copies of keys to office, gates, etc. to Project Manager and General Superintendent.

4) FILING

Maintains organized field records using the Project Control System (PCS) and forms. All notes, sketches, schedules, and communication documentation are to be kept on A.R Mays forms. Files documents on a daily basis.

5) PERSONAL APPEARANCE

Maintains a professional level of appearance by wearing a clean, assigned uniform at all times during working hours.

6) ATTENDANCE

Within any working day, the Superintendent is required to be on the jobsite prior to and while any subcontractor is on the jobsite. Secures the jobsite after all Subcontractors have left the jobsite at the end of each working day. Is required to be the first person on and the last one off the jobsite during any day when work is taking place on his/her jobsite. Exceptions are to be scheduled with General Superintendent and Project Manager prior to absence. Participate in Superintendent meetings and Committee meetings as assigned.

7) SAFETY

Completes jobsite safety and maintains OSHA safety standards and practices. Has updated injury log, posters, books, etc., in the event of unsafe practices and conditions that cannot be resolved by calls, General Superintendent or contracted Safety Consultant.

 

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the position. While this is intended to be an accurate reflection of the current position, management reserves the right to revise the position or to require that other or different tasks be performed when circumstances change (e.g. emergencies, changes in personnel, workload, rush jobs, or technological development.) We are an equal opportunity employer and comply with Executive Order 11246.

  • Accepted file types: pdf.
  • Accepted file types: pdf.