The Project Manager is the leader of the project team and is responsible for the coordination, organization, control, and completion of assigned projects on time, within budget, and in a manner, which will enhance the company’s reputation. The Project Manager is responsible for the management of each of the assigned project team members with respect to their project specific responsibilities.
1) Reports to the Project Executive
2) Leader of the Project Team
1) CUSTOMER RELATIONS
Maintains a positive working relationship with all client and design team representatives assigned to the project. Communicates with these representatives as frequently as necessary to keep them informed of the status of the project and any events that impact schedule, scope of work, or budget. Reports any disputes or impasses to the Director of Construction for development of a resolution strategy.
Seeks to continually improve the company’s image with clients, design professionals, subcontractors, and the general public. Solicits existing clients and contacts for future work opportunities. Reviews any potential future opportunities with the Director of Construction.
3) PRIME CONTRACT
Upon project assignment, drafts the Prime Contract in accordance with the bid and bid document requirements. Clarifies all elements of the project and documents that are ambiguous and might result in future contention with the client or design team.
4) CONSTRUCTION SCHEDULE
Creates an accurate master construction schedule with the input of the Project Superintendent that reflects all tasks and milestones required to complete the project in conformance to the bid documents and contractual obligations. Continually updates the schedule as required and reports any deviations due to change orders, subcontractor performance, weather, or any other reason that will prohibit the project from being completed in the agreed upon time frame to the Director of Construction.
Responsible for the timely procurement of all materials, labor, and equipment for the project in a manner which supports the project quality, budget and schedule requirements. Negotiates and awards the subcontracts and purchase orders in accordance with the requirements, guidelines and timeframe established during the Project Turn-over Meeting with attention being given to subcontractor qualifications, bid responsiveness, schedule requirements, value-engineering, comprehensive scope, and competitive pricing.
Reviews all incoming submittals of product data and shop drawings for compliance with the contract documents. Is required to identify any deficiencies, alternate materials, and value engineering. Reviews and approves all submittal packages prior to delivery to the design representative.
7) CODED ESTIMATES
Reviews the final estimate from the Estimating Department and creates a cost coded summary for use in establishing the Cost Report Budget.
8) RECEIVABLE ADMINISTRATION
Creates the initial draft of the G703 owner billing and provides monthly updates and approval for the owner payment application. Reviews the billing monthly with the owner representative and ensures that all completed construction and other incurred costs are billed for.
9) PAYABLE ADMINISTRATION
Reviews and approves percentage complete for project payables with the Project Superintendent on a monthly basis. Reviews and approves General Invoice expenses.
10) PROJECT CONTROL SYSTEM (PCS)
Maintains PCS to ensure that all construction administration documents are filed in their appropriate file in a timely manner as the job progresses.
11) TEST RESULTS
Compares all soil and material test results for conformance with specifications. Notifies the subcontractor, architect and associated design firm immediately with any inconsistencies. Coordinates and follows up on the required resolution.
Is responsible to ensure that all applications and permits from City and County Development Offices are obtained by the Project Team and reimbursed by the owner when applicable.
13) CHANGE ORDERS
Upon assignment of the project, reviews plans for any potential change orders which may exist and logs into the Project Management software. Updates and tracks any new potential change orders as they become known. Builds a comprehensive cost for each potential change order and drafts a Change Order Request for presentation to the client. Special attention should be given to schedule impact, markup percentages, and other indirect cost impacts such as supervision, printing, barricades and safety, cleanup, protecting existing work, etc. These items should be included in and addressed by the Change Order Request. Change Order Requests should be presented to the client weekly and approved prior to starting the work. Upon approval, Change Order Requests shall be incorporated into and AGC or AIA change order and billed with the next billing cycle.
14) REQUEST FOR INFORMATION
Is responsible to review all RFI from the Superintendent or the Project Engineer in an effort to discover the answer to the question prior to forwarding it to the designers. If RFI must be sent to the designer the Project Manager is responsible to maintain a tracking log and insure that the RFI is answered as quickly as possible. The Project Manager must then distribute all resulting design team instruction to the effected Subcontractors for pricing and change order assembly to the Client.
15) CONTRACT DOCUMENT UPDATES
With the assistance of the Project Engineer, maintains an updated set of Contract Drawings throughout the course of the project. Distributes and tracks all contract document changes to the Project Superintendent and all subcontractors affected by the change.
16) PROJECT MEETINGS
Schedules and conducts regular weekly jobsite meetings with the client and appropriate design team representatives. Insures that complete and comprehensive meeting minutes are recorded and distributed for each meeting.
The project Manager is also required to attend all of the following project and related meetings including the Project Turn Over Meeting, Pre-Punch Meeting, Close Out Meeting, and Monthly Cost Report Meetings, Project Manager Meetings, and Office Staff Meetings.
15) JOB COST REPORTING
Is responsible to track all costs on the project. Must accurately report all current and pending costs using the Job Cost report and make accurate projections of the final job costs.
Responsible for creation of a Pre-punch list to identify items that are incomplete or below standard in conjunction with the General Superintendent and Project Superintendent prior to the Project Pre-punch meeting. Insures that the list is distributed and completed prior to the final client punch-list walk. Responsible for distribution and completion of the final client punch-list within 10 days of project completion.
17) PROJECT CLOSEOUT
Responsible to ensure that all punch list work is completed and that all contractual disputes are resolved prior to final cost accounting and project close out. Responsible to identify and report any known potential issues which could impact the company in a negative manner.
18) QUALITY CONTROL
Conducts weekly inspections of the work and notifies the Superintendent of potential hazards, defects, or workmanship outside of project specific or industry quality standards and practices.
19) PROJECT TEAM MANAGER
Acts as the leader of the project team, responsible for directing the workload of the team and motivating each team member to perform to the best of their ability. Works closely with each team member’s supervisor in making hiring and firing decisions as well as conducting the Individual Performance Appraisals and Individual Development Plans for each team member.
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the position. While this is intended to be an accurate reflection of the current position, management reserves the right to revise the position or to require that other or different tasks be performed when circumstances change (e.g. emergencies, changes in personnel, workload, rush jobs, or technological development.) We are an equal opportunity employer and comply with Executive Order 11246.