MAJOR FUNCTION
A.R. Mays Construction is looking for several students who are interested in the field of construction for a paid summer internship. In addition to work in the office, the internship will include project site visits and team building exercises. The intern will be responsible for performing the assigned administrative duties of the project, as well as maintaining the project organization and flow; performing this work on time, at the highest practical standard of quality, at the lowest possible cost, and in a manner which will enhance our clients’ and A.R. Mays Construction’s reputation.
SPECIFIC RESPONSIBILITIES
1) CUSTOMER RELATIONS
Maintains a positive working relationship with all owner and design team representatives assigned to the job. Communicates with these representatives as frequently as necessary to keep them informed on the status of the job and any events that impact schedule, scope of work, and money. Reports any disputes or problems encountered to the Project Manager for strategizing resolution.
2) SUBCONTRACTS AND PURCHASE ORDERS
Assists the Project Manager in analyzing Scope Sheets, negotiating awards and writing subcontracts/purchase orders for various trades.
3) MEETINGS
Attends and participates in the monthly Assistant Project Manager meetings, and well as the following project meetings for assigned projects: weekly owner and subcontractor job site, turnover, pre-punch, punch and closeout meetings. Takes and distributes meeting minutes for owner job site meeting, and Assistant Project Manager meetings.
4) CONTRACT DOCUMENT UPDATES
Maintains an updated set of Contract Drawings throughout the course of the project. Distributes and tracks all contract document changes to the Project Superintendent and all subcontractors affected by the change per the direction of the Project Manager.
5) REQUEST FOR INFORMATION (RFI)
Reviews subcontractor RFI’s for validity, constructability recommendations and cost impacts. Creates and tracks initial RFI and sends to architect. Distributes RFI response from Architect to the Project Superintendent and all subcontractors affected by RFI. Reviews RFI response for cost and schedule impacts.
6) SUBMITTALS
Reviews submittals for conformity to specification and drawings per the direction of the Project Manager. Tracks all submittals and returns to subcontractors after architect review.
7) SCHEDULE
Participates with the Project Manager and Project Superintendent in drafting the master schedule for each assigned project. Obtains updated schedule from the Project Superintendent and distributes to the Project Manager (weekly), subcontractors (monthly) and owner (in conjunction with the owner meeting).
8) CERTIFICATION OF OCCUPANCY CHECK LIST
Reviews with the Project Superintendent the Certificate of Occupancy Check List to ensure all items are completed as required for final Certificate of Occupancy.
9) PUNCHLIST
Distributes all completion and punch lists to every subcontractor affected by the list. Coordinates with the Project Superintendent on expediting and monitoring completion of all punch list items.