Assistant Project Manager

 

MAJOR FUNCTION

The Assistant Project Manager is responsible for performing the assigned administrative duties of the project, as well as maintaining the project organization and flow; performing this work on time, at the highest practical standard of quality, at the lowest possible cost, and in a manner which will enhance our clients’ and A.R. Mays’ reputation.

ORGANIZATIONAL RELATIONSHIP

1) Reports to the Project Manager

2) Directed by the Project Manager

RESPONSIBILITIES

1) CUSTOMER RELATIONS

Maintains a positive working relationship with all owner and design team representatives assigned to the job. Communicates with these representatives as frequently as necessary to keep them informed on the status of the job and any events that impact schedule, scope of work, and money.  Reports any disputes or problems encountered to the Project Manager for strategizing resolution.

2) SUBCONTRACTS AND PURCHASE ORDERS

Assists the Project Manager in analyzing Scope Sheets, negotiating awards and writing subcontracts/purchase orders for various trades.

3) OWNER AND SUBCONTRACTOR CHANGE ORDERS

Generates and tracks change orders to owners and subcontractors.

Reviews subcontractor change requests for validity, accuracy and appropriate detail.

4) JOB COST REPORTS

Assists in analyzing Job Cost Reports with the Project Manager on a monthly basis.

5) RECEIVABLE ADMINISTRATION

Updates draft of monthly owner payment application for approval by Project Manager.

Reviews subcontractor applications for payment with the Project Accountant as needed.

6) PAYABLE ADMINISTRATION

Reviews and approves percentage complete for project payables with the Project Superintendent on a monthly basis.  Reviews and codes General Invoice expenses. Submits to Project Manager for review and final approval.

7) MEETINGS

Attends and participates in the monthly Assistant Project Manager meetings, and well as the following project meetings for assigned projects: weekly owner and subcontractor job site, turnover, pre-punch, punch and closeout meetings. Takes and distributes meeting minutes for owner job site meeting, and Assistant Project Manager meetings.

8) CONTRACT DOCUMENT UPDATES

 

Maintains an updated set of Contract Drawings throughout the course of the project.  Distributes and tracks all contract document changes to the Project Superintendent and all subcontractors affected by the change per the direction of the Project Manager.

9) REQUEST FOR INFORMATION (RFI)

Reviews subcontractor RFI’s for validity, constructability recommendations and cost impacts.

Creates and tracks initial RFI and sends to architect.

Distributes RFI response from Architect to the Project Superintendent and all subcontractors affected by RFI.

Reviews RFI response for cost and schedule impacts.

10) SUBMITTALS 

Reviews submittals for conformity to specification and drawings per the direction of the Project Manager.  Tracks all submittals and returns to subcontractors after architect review.

11) CODED ESTIMATES

Applies cost codes to all task items and submits to accounting upon receipt of the final estimate from the Estimating Department and as directed by the Project Manager.

12) SCHEDULE

Participates with the Project Manager and Project Superintendent in drafting the master schedule for each assigned project. Obtains updated schedule from the Project Superintendent and distributes to the Project Manager (weekly), subcontractors (monthly) and owner (in conjunction with the owner meeting).

13) PROJECT CONTROL SYSTEM (PCS)

Maintains PCS to ensure that all construction administration documents are filed in their appropriate file in a timely manner as the job progresses.

14) TEST RESULTS

Compares all soil and material test results for conformance with specifications.  Notifies the Project Manager, subcontractor, architect and associated design firm immediately with any inconsistencies. Coordinates and follows up on the required resolution.

15) PERMITS

Obtains applications and permits from City and County Development Offices.

16) CERTIFICATION OF OCCUPANCY CHECK LIST

Reviews with the Project Superintendent the Certificate of Occupancy Check List to ensure all items are completed as required for final Certificate of Occupancy.

17) PUNCHLIST

Distributes all completion and punch lists to every subcontractor affected by the list.  Coordinates with the Project Superintendent on expediting and monitoring completion of all punch list items.

 

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the position.  While this is intended to be an accurate reflection of the current position, management reserves the right to revise the position or to require that other or different tasks be performed when circumstances change (e.g. emergencies, changes in personnel, workload, rush jobs, or technological development.) We are an equal opportunity employer and comply with Executive Order 11246.

 

 

  • Accepted file types: pdf.
  • Accepted file types: pdf.